You set the direction.
Share the launch goal, timing, audience and constraints. Identify who can approve the plan and what a useful result should include.
AI TEAM CREATION / BUSINESS INTEGRATIONYour work,
Your work,
better coordinated.
Specialized assistants that support your employees, connect to your processes and work under your team’s oversight.
AI TEAM SETUP & INTEGRATIONAn AI team built
around your business.
Give AI assistants defined responsibilities, shared context and a coordinated workflow. Your people set priorities and keep decision authority.
Instead of juggling disconnected chats, organize a team of assistants around the work your business actually needs. We help scope, configure and integrate that setup with your operations.
Discuss your AI team setup.Example workflow
“Prepare a plan for our next product launch.”
01 / 04
You bring the idea.
A clear brief, with priorities and an accountable reviewer.
Explore each step
One request becomes a coordinated plan.
The coordinator breaks the request into research, content, operational planning and reporting. It assigns responsibilities and flags missing information for your team.
Focused contributions, prepared together.
Each assistant works within its assigned role and configured access. Contributions might include audience research, content drafts, a launch checklist and a reporting outline.
The work comes back to your people.
The coordinator brings the contributions into one launch plan, highlights open questions and hands it to your team for review, corrections and approval.
Assistants can carry out configured tasks through connected tools. Which tools they can use, what they can access and when they need approval are defined for your organization.
Context carries forward. Methods evolve.
Over time, your assistants can adapt to how you and your employees work through configured memory and reusable procedures.
Remember useful context
Preferences, terminology and corrections can carry into later conversations.
Reuse effective methods
Repeated tasks can become reusable procedures that are refined through use.
Keep memory accountable
We define what may be retained, who can access it and how it can be reviewed, corrected or removed.
This adaptation depends on enabled features, useful context and review. It does not mean the model automatically retrains on your data or that its answers become infallible. Saved memories and procedures also need checking.
What supports this approach?
Our main planned foundation is Hermes Agent. Its documentation describes persistent memory and reusable skills. Profile isolation, shared knowledge, retention and permissions need to be configured for your organization.
Documentation: memory · Documentation: skillsUseful across the business.
Start with a recurring piece of work that has clear inputs, an owner and a result you can review.
Operations
Coordinate tasks, prepare procedures, follow up on open items and assemble status reports.
Marketing
Prepare research, content drafts and campaign plans, using approved brand guidance.
Sales & customer support
Prepare for meetings, triage inquiries, draft responses and support configured CRM updates.
Finance & administration
Organize documents, prepare reporting materials and flag exceptions for a qualified person to review.
Technology & knowledge
Support website maintenance, internal documentation, quality checks and finding information in approved sources.
Research, summarize, draft and flag items for review. Your team evaluates the output before relying on it.
A configured workflow might update a record or create a task. We assess each connection and define permissions, approval steps and escalation rules first. Integrations are not assumed to be available out of the box.
The right structure for your size.
Start with one useful workflow. Expand based on the pilot’s results and your team’s capacity to oversee it.
Solo businesses
A coordinator and a few assistants help the owner manage competing responsibilities.
Small teams
Shared workflows help reduce repetitive handoffs and keep work visible to the people involved.
Growing companies
Department-focused assistants support consistent processes as work moves across teams.
Larger organizations
Scoped deployments serve specific departments, with appropriate permissions, oversight and integration requirements.
OUR SETUP SERVICE
From a useful idea to a working setup.
Our service covers the workflow design, configuration, integration and team handover. We agree on what is included before the build.
- 01
Understand the work
Map the current workflow and identify a suitable first use case, including where the existing process gets stuck.
- 02
Define the responsibilities
Set assistant roles, escalation rules and success measures, such as output quality, review effort or completion time.
- 03
Configure the connections
Choose approved knowledge sources, assess tools and integrations, and configure permissions around the agreed scope.
- 04
Pilot with real examples
Run representative work through the setup with human review. Check errors, exceptions and approval steps before wider use.
- 05
Help your team take over
Train the people using it, refine the workflow and agree on maintenance and ongoing support.
A few questions before we start.
The service is designed to support your people with defined tasks. Your organization decides how responsibilities change. People keep ownership of priorities, important decisions and reviewing the work.
We assess the software you use and the supported ways to connect it. Available interfaces, subscriptions, vendor rules and your access policies affect feasibility. Some connections need custom work; others may not be suitable.
Only the knowledge sources and access paths approved for the scoped workflow should be configured. We define who can access which information, how it is used and how access can be changed or removed. Data handling also depends on the selected tools and hosting.
We agree on that before implementation. Publishing content, sending external messages, changing customer records or making financial commitments may require explicit approval. Lower-risk tasks can be configured differently under your organization’s rules. Exceptions are escalated to the responsible person.
Yes. Choose one workflow with clear boundaries and a person who can review its results. Pilot it, assess its usefulness and review effort, then decide whether to expand.
Cost depends on the workflow scope, integrations, hosting, model usage or subscriptions, training and ongoing support. We identify setup and recurring costs during scoping. There is no fixed package price or guaranteed saving for every organization.
Which workflow would you improve first?
Tell us your company size and the work you want help with. We’ll discuss a practical first setup, its requirements and the next steps.